Email

As part of our drive to decentralise Email is now optional. However, official communications with venues or associates must be via an @mundolingo.org Email. Here’s how to do it.

Terms of use

Personalised Emails

Personally addressed Emails (“Dear James…”) stay in the inbox until responded. Once responded it’s saved to a sub-folder (not deleted).

Non-personalised Emails

Non-personal Emails (“Hi”, “Dear sir/madam”) can be deleted.

Clear your Emails

Nothing says “unprofessional” like not responding an Email until a week later. Keep your inbox clear so you can engage new emails quickly.

Too much SPAM?

Let the Tech Lead know, we may be able to improve your spam filter.

Your Quota (150MB)

Each inbox quota is 150mb. If you reach your quota, try this:

• Find Emails with attachments such as images, files or videos and delete them.

• If you have many Emails over 3 years old, you could delete these.

• Deleted emails go to your Trash Bin and this counts towards your quota; empty your trash bin.

Email Setup

You need an email client such as Microsoft Outlook or Mozilla Thunderbird (Free). Here we show a setup in Outlook but the steps are similar whichever program you use.

If you run into problems, there are more guides available from our service provider.

Step 1:

Select File > Add Account

Step 2:

Select Manually configure server settings > Next

Step 3:

Select Internet E-mail (POP or IMAP) > Next

Step 4:

Replace: “yourcity” with your city’s name Replace: “yourmail” with the email provided by your Tech Lead Enter: password provided by your Tech Lead

Click “More Settings…”

Step 5:

Fill in the following details replacing YOURCITY with your assigned email address:

Step 6:

Select “Advanced”

Select “SLL” for both Incoming and Outgoing and then the port numbers 993 and 465.

Click Ok. If all is well, it will do this:

Signature

Please set up your signature so that it’s automatically added to all of your Emails. It should look like this:

[Name] [Surname] | Manager MundoLingo.org

Folder Structure

Make a folder for each group of people you’re likely to receive emails from. For example: Inquiries, Venues, Associates, local print shops etc. It will help you later